HR Generalist - Greenhills

Job Overview:

We are seeking a detail-oriented and proactive HR Assistant to support end-to-end human resources operations. This role covers the full employee lifecycle—from recruitment and onboarding to employee relations, compliance, and offboarding—while serving as a key liaison between HR and the Accounting Department to ensure accurate timekeeping, payroll processing, and statutory compliance.

Roles and Responsibilities:

1. Recruitment and Onboarding

• Assist in drafting and posting job advertisements across relevant job boards and platforms.
• Screen resumes, coordinate interview schedules, and conduct initial phone screenings.
• Prepare job offers, employment contracts, and onboarding packets for new hires.
• Facilitate new-hire orientation, ensuring all pre-employment requirements, government IDs, and banking details are collected and verified.

2. Payroll and Accounting Coordination

• Track, audit, and consolidate employee attendance, overtime, leave balances, and shift schedules for payroll processing.
• Submit accurate and timely payroll inputs, employee movement updates (new hires, promotions, salary adjustments, separations), and deduction schedules to the Accounting Department.
• Coordinate with Accounting on the timely remittance and reporting of statutory government contributions and taxes (e.g., SSS, PhilHealth, Pag-IBIG, and withholding tax, or applicable local equivalents).
• Assist in reconciling payroll discrepancies, employee reimbursements, cash advances, and final pay computations.

3. Employee Records and HR Administration

• Maintain accurate, confidential, and up-to-date digital and physical employee records (201 files).
• Draft HR correspondence, including memos, notices, certificates of employment (COE), and contract renewals.
• Monitor employee probationary periods, performance evaluation schedules, and contract end dates.

4. Employee Relations and Compliance

• Act as the first point of contact for employee inquiries regarding company policies, leave balances, benefits, and payroll concerns.
• Assist in administering company benefits (e.g., HMO enrollment/deletions, leave credits, and company perks).
• Support the implementation of disciplinary procedures, incident documentation, and labor law compliance.

5. Offboarding

• Coordinate the exit clearance process with relevant departments, including IT, Admin, and Accounting.
• Conduct exit interviews and ensure the timely release of final pay and separation documents in coordination with Accounting.

Job Specifications:

• Bachelor’s degree in Human Resources, Psychology, Business Administration, or a related field.
• Experience in an end-to-end HR generalist or HR administrative role; experience coordinating with payroll or accounting teams is a strong advantage.
• Exceptional professional writing skills (for incident reports and NTEs) and the ability to communicate effectively with both field staff and store management.
• Proficiency in MS Office / Google Workspace (especially Excel/Sheets for timekeeping and payroll summaries); familiarity with HRIS and timekeeping software.
• Solid understanding of local labor laws, statutory benefits, and basic payroll processes.
• Amenable to work full-time and onsite in Greenhills, San Juan City.

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