Admin Associate - Calderon St. Mandaluyong City

About Us:

Top Asia is an HR Consulting and Outsourcing company that will help you land the career right for you. We are FOCUSED on people by building a strong camaraderie culture, establishing a professional HR system, investing heavily in people development, and continuously improving employee experience.

Job Summary:

The Admin Associate ensures smooth daily office operations and maintaining high standards of communication. This role is responsible for accurate timekeeping, managing multi-channel inquiries (phone, email, SMS, and in-person), and providing vital administrative support across various internal departments.

Role:

As an Admin Associate, you will serve as the primary administrative link between visitors, staff, and management. Your core purpose is to maintain seamless communication channels, ensure flawless timekeeping accuracy, and deliver reliable, cross-departmental assistance to keep company operations running efficiently.

Key Responsibilities:

1. Timekeeping and Attendance

• Track, process, and maintain accurate daily employee attendance and timekeeping records.
• Monitor leave applications, overtime, and tardiness for payroll reporting.
• Resolve timekeeping discrepancies directly with department heads in a timely manner.

2. Multi-Channel Communication and Front Desk

• Handle and respond to all incoming inquiries via calls, SMS, email, and in-person visits.
• Welcome clients, guests, and employees with a warm, professional demeanor.
• Route messages, documents, and caller requests to the appropriate teams efficiently.

3. Administrative Support and Department Assistance

• Provide day-to-day administrative help to various departments (e.g., HR, Finance, Operations) as needed.
• Maintain physical and digital filing systems, office records, and databases.
• Monitor and replenish office supplies, equipment, and consumables.
• Assist in organizing schedules, meeting rooms, and company events.

Qualifications:

• Degree in Business Administration, Office Management, or other relevant field.
• Experience in timekeeping and administrative tasks.
• Amenable to work full-time in Calderon St. Mandaluyong City.

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